Free MS Office MCQs with Answers

601. Which keystroke is used for updating a field in Ms Word?

• A. F6
• B. F9
• C. F11
• D. F12

Explanation: F9 updates the selected field, such as a date, page reference, or table of contents entry. F6 cycles through document panes rather than updating fields.

602. The paragraph mark (¶) is a formatting mark that indicates where the ________ was pressed

• A. Tab key
• B. Spacebar
• C. Enter key
• D. Shift key

Explanation: The paragraph mark represents the end of a paragraph and is inserted when Enter is pressed. Tabs and spaces have separate formatting marks when nonprinting characters are displayed.

603. To display more of the document on the screen in print layout view, the _________ can be hidden

• A. white space at the top of the pages
• B. white space at the bottom of the pages
• C. gray space between pages
• D. all of the above

Explanation: In Print Layout view, hiding white space removes the visible top and bottom page margins and the intervening page space, allowing more document text to fit on screen. This does not delete or change the printed margins.

604. Which of the following typically appear at the end of document for citation of source?

• A. End notes
• B. Foot notes
• C. Header
• D. Footer

Explanation: Endnotes are citation notes placed at the end of a document, whereas footnotes appear at the bottom of the page. Headers and footers are page-layout areas, not normally citation sections.

605. To advance rightward from one cell to the next in a table, press the ________ key.

• A. tab
• B. backspace
• C. home
• D. enter

Explanation: The Tab key moves the cursor to the next cell in a table and creates a new row when pressed in the last cell. The other keys do not advance through table cells.

606. Which key deletes the character to the left of the cursor?

• A. End
• B. Backspace
• C. Home
• D. Delete

Explanation: Backspace removes the character immediately to the left of the cursor. Delete removes the character to the right.

607. Where is the quick Access Toolbar and when should you use it?

• A. upper-left corner and use it for your favorite commands
• B. floats over your text and use it when you need to make formatting changes
• C. Home tab and use it when you need to quickly launch or start new document
• D. None of above

Explanation: The Quick Access Toolbar is normally in the upper-left corner of the Word window and holds frequently used or favorite commands. It remains available regardless of which Ribbon tab is selected.

608. When you save a file as a Web page, Word converts the contents of the document into _____.

• A. Java
• B. Perl
• C. HTML
• D. Unix

Explanation: A Web page is written in HTML, the markup language browsers interpret to display headings, text, links, and other content. Java and Perl are programming languages, not the normal output format for a Word Web page.

609. Footnotes, endnotes, and indexes are all inserted as __________?

• A. bookmarks
• B. cross-references
• C. hyperlinks
• D. word fields

Explanation: Word manages footnotes, endnotes, and indexes through fields, which can store automatically generated references and update their numbering or contents. Bookmarks and hyperlinks mainly identify or connect locations.

610. Which menu do you choose to create header in Office 365?

• A. format, header and footer
• B. view, header
• C. insert, header and footer
• D. view, header and footer

Explanation: In Office 365 Word, headers are added from the Insert tab through the Header & Footer group. The older View or Format menu paths do not match the current Ribbon interface.