Free MS Office MCQs with Answers

571. In MS Word Ctrl+Shift+C is shortkey of:____________?

• A. Copy
• B. Indent Left
• C. Paste
• D. Copy Format Painter

Explanation: In Word, Ctrl+Shift+C copies the formatting of selected text, which can then be applied elsewhere with Ctrl+Shift+V. Ordinary text copying uses Ctrl+C.

572. What would you do when you want to update the data in an embedded worksheet range?

• A. double click the worksheet range object
• B. right click worksheet range object & choose format object
• C. edit the data in the destination document
• D. edit the data in the source document.Windows OS

Explanation: Double-clicking an embedded worksheet object opens it for editing within the destination document. Editing the source document applies to a linked object, not an embedded one.

573. Which command is used to establish a link between a source document and a destination document?

• A. Tools, Link, Documents
• B. Tools, Link
• C. Edit, Link
• D. Edit, Paste Special

Explanation: Edit > Paste Special provides the Paste Link option, which connects the destination document to the source document. A normal paste creates an independent copy rather than an updating link.

574. To select multiple cells, rows, or columns in a table that are not adjacent to one another, select the first cell and then hold down the ________ key while selecting the next cell, row, or column.

• A. alt
• B. shift
• C. enter
• D. ctrl

Explanation: Ctrl lets you select separate, nonadjacent cells, rows, or columns while preserving earlier selections. Shift is generally used to select a continuous range.

575. Pressing the _____ key instructs Word to replace an AutoText entry name with the stored AutoText entry

• A. f1
• B. f2
• C. f3
• D. f4

Explanation: After an AutoText entry name is typed, F3 replaces that name with the stored AutoText content. The other function keys do not perform this insertion.

576. Which simplifies the process of formatting text if the same formatting is required in more than one location?

• A. Auto Text
• B. Format Painter
• C. Font dialog box
• D. None of the above

Explanation: Format Painter copies formatting from one selection so the same formatting can be applied quickly in another location. AutoText stores reusable content, not merely formatting.

577. If you need to change the typeface of a document, which menu will you choose?

• A. Edit
• B. View
• C. Format
• D. Tools

Explanation: Typeface means the design or font family of characters, and in traditional Word menus it is changed through the Format menu. The Edit, View, and Tools menus do not contain the main font-formatting command.

578. To change margin settings in Word 2016, click ________ on the menu bar and then point to the Page Margins.

• A. File
• B. Layout
• C. Format
• D. Tools

Explanation: In Word 2016, page margins are controlled from the Layout tab, where the Margins command is located. File and Tools do not contain this page-layout setting.

579. Select a ________ to apply a predefined format to a Word 2016 table?

• A. Table style
• B. Table format
• C. Format Style
• D. None of above

Explanation: A table style is a predefined collection of borders, colours, shading, and other formatting applied to a table. “Table format” is not the standard Word command name.

580. Changing the appearance of a document is called___________?

• A. Proofing
• B. Editing
• C. Formatting
• D. All of above

Explanation: Formatting changes a document’s appearance, such as its fonts, spacing, alignment, and margins. Editing changes content, while proofing checks language and errors.